17 Tips for Best Wedding Tent

Wedding Tent Product Review Guide

Are you planning your wedding? Do you want to have a beautiful outdoor wedding on your big day?

Our team has researched more than 40 different wedding tents, and we’ll share the secrets with you.

We’ll share with the in depth product reviews, how to pick the best tent, and what you should be asking. We’ll also cover everything you should consider if you decide to go with a tent rental.

Let’s dive in…

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How much are wedding tent rentals?

Wedding tents usually rent for $0.50 per square foot of space per day. This means a 10’x10′ tent would cost $50 or 20’x20′ tent would be $200per day. If you speak to the clerk instead of booking only online, you can get a discount if you’re going to keep it multiple days.

Are wedding tents air conditioned?

No. We have tried some portable air conditioners, and none of them were able to cool the tent a noticeable amount. The shade fabric simply isn’t a good insulating material, and the tent will absorb the heat outside.

Are wedding tents waterproof?

All wedding tents will at least be water resistant. They will be able to block rain and keep the attendees dry.

Can wedding tents be heated?

Yes. We have found success with some ceramic heaters. The heat dissipates outward from the heater and can be a nice option to keep the wedding guests more comfortable.

How big wedding tent do you need?

Our general rule is that you want at least 8 square feet per guest. This means a 20’x20′ tent can reasonably hold 50 people. Some people prefer to have a more open wedding space and use 10 square feet per guest, but the choice can go to your personal preference.

How many string lights for a wedding tent?

Our favorite string light comes in 48″ stands so it can wrap around the entire perimeter of a 10′ x 10′ tent with some slack. This extra wire allows for the slight sway. Also, if you are going to use lights on the inside of the tent across the rafters, you can use any slack by increasing the angle . We definitely prefer long strings of lights so that you can keep the joints over the rafters.

How to determine wedding tent size?

We suggest multiplying the number of guests you’ll have by 8 and get a tent with that many square feet. As an example, you’ll want a 400 sq ft tent (20×20) for 50 people. If you have 100 guests, then you’ll want to go with a 30’x30′ tent which could hold up to 125 attendees.

Can wedding tents be setup by one person?

Yes. Most large wedding tents can be setup by one person, but it will take a couple hours. If you have two people that have experience with tools, the setup can be 45 minutes,

How long do the tents take to setup?

This really depends on the number of people and their experience. It could be several hours for one person, and 30 minutes for a group of 4+ people.

What color are wedding tents?

The two most popular colors are white and transparent. We’ve seen a few people on Pinterest choose a fabric that is one of their wedding colors. From our experience these don’t work out as well in pictures so we normally suggest people stick with white.

Why wedding tent over venue?

Tents are a great alternative to keep wedding costs within a budget. Venues can range several thousand dollars and place restrictions on the catering options. As an example, our wedding had 120 guests, and we spent 2400 on the venue. We were also forced to choose a food vendor that was $3 more expensive per person adding another $360 to us. Finally, venues will often have corkage fees that are added to bar bills even if you supply an event wedding. Using a tent can keep all the elegance of a venue while avoiding a lot of the unnecessary costs.

Can you put a dance floor in a wedding tent?

Yes, we’ve seen many dance floors placed in a wedding tents. They make some great portable dance floors.

Are wedding tents rainproof?

Yes. All wedding tents are going to stand up to rain, and they will be able to keep the guests and bridal party dry.

What is the fabric GSM?

GSM stands for grams per square meter. The heavier the better. 180 is the least we normally ever recommend. For shades that will be outside year around, we even prefer 240 GSM or higher. For the wedding tent, we have one product that only has 120 GSM. Our rationale for including this is that we live in Phoenix with great weather most of the year. The tent needs to be up for a few hours on one specific day. The 120 GSM fabric should be able to make it through the wedding and reception without issue.

What’s the difference between the type of steel frames?

Galvanized steel is stainless steel with chrome or nickel added. This will extend the life of the frame. Powder coated steel is stainless steel that gets an electrostatic charge, and then an outer covering applied. This approach has en even longer lifespan than galvanized steel. We absolutely recommend avoiding any party tents that have have aluminum or PVC frames.

Are any of these pop-up tents or ez-up tents?

Nope all the event tents we reviewed are traditional style tents. We are not aware of any large event tents that are pop-up style tents.

Our research process

ur team of editors reviews more than 100 products for each of our guides. We only consider items that have stood the test of time. We want them to be produced by companies who have been in business for years.

We see a lot of manufacturers take a short-sited approach by making low quality products, and then just launching the same garbage under a different brand once the customer reviews start coming in. Because we only recommend established companies, we can eliminate many of these risks.

We also look for products that have an active support community, and that meet the residential building codes for most states. Some states like Florida and California have more restrictive building guidelines so going with products that meet those standards mean that should work in most other parts of the country.

Finally, we also look at the technical elements of the products. Our site was established in 2012, and we’ve built up an expertise in the shade and awning space. We know the weights of fabric, the types of metal frame, and understand how to evaluate the gears. We’ve also written extensively on awning repair and maintenance so we can speak to the life expectancy.

After several years in business, we expanded to other products in the patio and backyard space. We live in Arizona, and we’re able to spend most of the year outside.

Finally, if you have any questions, feel free to send us a message on our contact form.

Last Updated:April 04, 2024